August 2022 – FaceGraph Knowledgebase

Timesheet

Timesheet allows administrators and managers to create projects and tasks and track the progress of each employee assigned to it, here is how:

Start by creating a task by going to Time Tracking > Tasks > Create Task, fill in the information required then Save.
Create a project by going to Time Tracking > Projects > Create Project, fill in all of the detail, choose the location, employees and tasks then Save.
Now we are ready to add timesheet for employees we’ve assigned into our project by going to Time Tracking > Timesheet > click add. Choose your employee, user skill, location, project, task, date and time then Save.

It should look like this:

Please Note:
* User skill and location are not mandatory.
* You can add user skill to each user by going to Users > User Skills and create as many skills as you want, to assign a skill to a user visit their profile in Users > All Users > edit the user’s profile and add a skill.
* We have 2 options in the time input, we can either add a start and end time or enter a total time by turning (Add Start & End Time) toggle on or off.
* Employee needs to have a sign in record for the day you wish to add a timesheet record for (either from the kiosk or manually from manage attendance), if there was no attendance recorded for the employee the Save option will be dimmed.
Timesheet records can be filtered by date, department also administrators and managers can track employees productivity hen download the report.

The following features and improvements have been made to the SmileMe.In Portal:

New “Users Skills” option in “Users” tab:
To add skills that can be assigned to users in the timesheet.

Administrators can assign skills to each employee, add a total duration of the employee’s work period, or enter specific start and end times.

New Productivity tab: Administrators and managers can track the productivity of employees in projects and download all their timesheet records in excel or a PDF form within a specified date range.

Any changes or updates made by administrators on users, attendance or timesheet are now recorded under the Audit logs tab.

To change your plan to a higher or a lower plan or add additional users please follow the below steps:

Go to (Manage) under (Subscription).
In Manage subscription, click on Edit/Pay (next cycle)
Choose the tier you would like to be on, if the user count is more than what the plan offers you can add additional users or you can type 0, then click on Submit.
– If you wish to only add additional users, make sure to not change the tier and only add the number of users you wish to add.
If the payment method isn’t set up click on (Add payment details) to add it or continue to step number 5.
After filling out and saving the card details click on (Pay).

Payment will be deducted on the spot and the new plan will kick in immediately.
You can also set up automated renewal by activating the (Auto Renewal) Toggle

If you face any issues please reach out to our support team at Support@facegraph.com

We have released a few new amazing features to make your cloud experience better, here is a quick brief:

(Workplace, Education and Sports Segment)

Admin can choose employees from each location to receive alerts if an unidentified user was detected by the device linked to its assigned location.

This can be found in Safety & Security tab > Alerts, enable the toggle, and choose the employee that will receive the alert in each location.

(Workplace Segment only)

Admin and managers can now create Projects and Tasks on the SmileMe.In portal then assign them to employees easily.

Admin and managers can create a Timesheet for employees on each project they are working on along with the task and the time spent on it.

These features can be found in the (Time Tracking) tab.

Managers will no longer have access to the (Manage Attendance) tab, only system administrators can view and edit employees’ attendance.